Optimizing Space Use: Moving Your Campus to Action

March 19 - 21, 2012

San Antonio, TX

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Overview

Gain practical steps and takeaways for implementing a comprehensive space management strategy on your campus.

Strategic space planning and resource management can help institutions optimize current campus resources, carry out sustainable business practices, and lay the foundation needed to create an enhanced campus master plan. However, many institutions are still grappling with the basic challenges of putting into action a comprehensive space management system and creating a culture of space stewardship on their campus.

Join us to learn about the steps to consider when implementing a space database, effective strategies for generating buy-in and shifting the culture across campus, and the basics of space guidelines and policies.

WHO SHOULD ATTEND

Campus administrators charged with overseeing their institution's space inventory, space database, resource allocation, budget operations, or facilities management and planning should attend this event. This program is ideal for institutions that are in the early phases of formalizing their space management program.

VENDOR EXHIBITION

In order to allow our attendees better access to space management software vendors, consultants, and other experts in this field, the conference has been strategically arranged with extended meals and breaks during which vendors will be exhibiting their products exclusively for our conference attendees. If your organization is interested in exhibiting, please contact Erin Swietlik at erin@academicimpressions.com or 720.988.1236.

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CPE CREDITS

Recommended CPE Credits: 15.0
Program Field of Study: Specialized Knowledge
Group-live
Prerequisites: None
Program Level: Basic

Academic Impressions is registered with the National Association of State Boards of Accountancy (NASBA) as a sponsor of continuing professional education on the National Registry of CPE Sponsors. State boards of accountancy have final authority on the acceptance of individual courses for CPE credit. Complaints regarding registered sponsors may be addressed to the National Registry of CPE Sponsors, 150 Fourth Avenue North, Nashville, TN, 37219-2417. Website: www.nasba.org

Agenda

Learning Outcome:

Following this conference, participants will return to their institutions equipped with the tools necessary to solicit buy-in across campus and develop an action plan for creating a comprehensive space management program.

Day 1: Monday, March 19, 2012

Understanding Strategic Space Management
Starting with an explicit overview of the conference agenda and learning outcomes, Day 1 will focus on understanding what a comprehensive approach to space management consists of and how to implement a space management program. The day will include both tactical and working sessions to allow you time to apply the content you've gained back on your campus.

12:00 - 1:00 p.m.

Registration and needs assessment exercise

1:00 - 1:15 p.m.

Opening comments and introductions

1:15 - 2:15 p.m.

Opening: The Comprehensive Approach to Space Management

This opening session will outline the need for strategic space management at your institution and how to achieve it.

2:15 - 2:45 p.m.

Afternoon break

2:45 - 3:45 p.m.

Implementing and Maintaining a Space Database

The second session on day one will outline in depth the steps to consider when implementing or maintaining a space database. From understanding your campus's needs and users to setting expectations for the database and gathering the data, you will leave this session prepared to start using a space management database at your institution.

3:45 - 4:30 p.m.

Working session: Implementing and Maintaining a Space Database

Building on the content of the previous session, this session provides you an opportunity to work through the action steps you will need to take on your campus in order to effectively employ a space database.

4:30 - 5:00 p.m.

Day 1 wrap-up

5:00 - 6:00 p.m.

Networking reception (included in registration fee)

Day 2: Tuesday, March 20, 2012

Leveraging Information and Policy Making
Building on Day 1, the focus of Day 2 highlights the long-term effects of a comprehensive space management system. Once the space database is in place, its value is determined by a university's ability to leverage the information for strategic decision-making and apply it in the creation of space use guidelines for the entire campus.

8:00 - 9:00 a.m.

Breakfast (included in registration fee)

9:00 - 10:00 a.m.

Panel discussion: Space Database - Internal or Outsourced?

Whether an institution creates a space database internally or purchases a database product, space databases are costly investments for many institutions. This session will highlight various database models and give you tips and advice for determining which is the right option for your institution.

10:00 - 10:30 a.m.

Morning break

10:30 - 11:15 a.m.

Leveraging the Database

Once a database is in use at your institution, mining database information is an important next step. Leveraging database information can lead to identifying areas of opportunity for better space utilization and creating partnerships with external organizations.

11:15 a.m. - 12:00 p.m.

Working session: Leveraging the Database

This working session compliments the previous lecture session on leveraging the database. During this time, you will have the opportunity to identify key questions and goals as they relate to your space management initiative and how you can leverage this data in a long-term capacity.

12:00 - 12:30 p.m.

Wrap-up: Leveraging the Database

The morning will conclude with a wrap-up discussion summarizing the key components to keep in mind while looking to leverage the database.

12:30 - 2:00 p.m.

Lunch (included in registration fee)

2:00 - 3:00 p.m.

Panel discussion: Forecasting Space Trends

Gain a better understanding of trends in space management through a discussion about the following: creating reusable space, sustainable space practices, resource management, and other emerging areas of focus for campus administrators.

3:00 - 3:30 p.m.

Afternoon break

3:30 - 4:30 p.m.

Developing and Deploying Space Use Guidelines

A key to changing the culture of any campus is having policies written and endorsed by university administrators. Highlighting sample guidelines from the University of Michigan, this session will outline why guidelines regarding space management are important and will provide an overview of how to create and implement space guidelines for your campus.

4:30 - 5:00 p.m.

Day 2 wrap-up

Day 3: Wednesday, March 21, 2012

Creature a Culture of Space Stewardship
Uniting the content of Day 1 and Day 2, Day 3 outlines "next steps" for institutions upon creating a space management system. You will also learn tips for generating buy-in for a campus-wide space management initiative at your institution.

8:00 - 9:00 a.m.

Continental breakfast (included in registration fee)

9:00 - 10:00 a.m.

Generating Campus Buy-In for Space Management Initiatives

In this final session, you will learn about one institution's efforts to generate buy-in for their space management initiatives.

10:00 - 10:30 a.m.

Morning break

10:30 - 11:30 a.m.

Working session: Generating Campus Buy-In for Space Management Initiatives

The morning will conclude with a working session during which you can draft the start of an action plan to tackle upon returning to your campus.

11:30 a.m. - 12:00 p.m.

Q&A panel and closing comments

Want more information about this event?

Contact Erin E. Swietlik, Conference Director if you'd like additional information about the program agenda.

Instructors

Mike Hendricks

Director, Institutional Systems Development and Analysis

Michigan Technological University

Mike has worked at Michigan Technological University since 1990, and has been involved with space management for more than 11 years. Mike served as the university’s controller for five years and is currently the director of institutional systems development and analysis, whose main objective is to foster business process improvement and integrated solutions addressing critical information needs. Mike led the initiative to develop and use a Web-based system for space management. Mike has continued his work on the system, which now supersedes the average space management system with the inclusion of future projections in the areas of research, classroom utilization, equipment inventory, and more.

Dan King

Assistant Vice President for Facilities Management

Auburn University

Dan King serves as the assistant vice president for facilities at Auburn University. In this capacity, he is responsible for the planning, design, and construction of facilities at Auburn, as well as directing the maintenance, utilities, and building service operations that support the university. Prior to arriving at Auburn, Dan was the senior facilities executive at the U.S. Naval Academy in Annapolis, MD. Dan spent 29 years as a Civil Engineer Corps officer in the U.S. Navy, rising to the rank of Captain. Dan is a registered professional engineer and earned a master's degree in civil engineering (construction management) from MIT.

Frances Mueller

Assistant Vice Provost for Academic and Budgetary Affairs

University of Michigan

Frances Mueller is an assistant vice provost for academic and budgetary affairs at the University of Michigan, responsible for overseeing space management and capital planning for the Ann Arbor campus on behalf of the Office of the Provost and the executive vice president for academic affairs. Prior to this role, she was the project manager for the University of Michigan Space Utilization Initiative, a multi-year, campus-wide initiative that established institutional policies, business practices, systems, and creative solutions to manage general fund space more effectively, slow building growth, and contain space-related operating expenses.

Frances has worked for the University of Michigan for several years in leadership roles emphasizing change management, business process improvement, and policy development, and has broad, campus-wide experience and perspective from working in the Business and Finance Division, Division of Student Affairs, and currently, the Office of the Provost.

Carole Noonan

Process Improvement Coordinator, Institutional Systems Development and Analysis

Michigan Technological University

Carole has worked at Michigan Technological University since 2007, and has been involved with space management for three years. Carole is currently a process improvement coordinator of institutional systems development and analysis, whose main objective is to foster business process improvement and integrated solutions addressing critical information needs. Carole has been an essential player in the continued development of the university’s homegrown space management system. She has also led the initiative of creating in-depth training, materials, and support for the system.

J. Emmett Winn

Professor and Associate Provost

Auburn University

J. Emmett Winn is Auburn University’s associate provost and a professor in the Department of Communication and Journalism. As associate provost, Dr. Winn provides leadership on academic and administrative issues for Auburn’s 13 colleges and schools. In this capacity, Dr. Winn directs and prioritizes the assignment and allocation of space for all academic units on campus and is the chief academic liaison with Auburn’s Facilities Management Division. As the senior academic officer on campus involved with facilities, Dr. Winn serves with fellow stakeholders from across the university on issues related to building renovation, construction, space management, and campus planning. Dr. Winn earned his doctorate from University of South Florida and has served Auburn University for the past 12 years.

Location

hotel

March 19 - 21, 2012 :: San Antonio, TX

Hotel:

Grand Hyatt San Antonio
600 East Market Street
San Antonio, TX 78205

To reserve your room, please call 1.888.591.1234 or 1.888.421.1442. Please indicate that you are with the Academic Impressions group to receive the group rate.

Room Rate:

Due to the popularity of this conference, the initial room block for this conference has sold out. There are still rooms available at a discounted rate of $219 if you reference “Academic Impressions,” but these rooms are limited. We have also added a block of rooms at the Hyatt Place San Antonio/Riverwalk, which is only about 5 blocks away (.4 miles) from the Grand Hyatt San Antonio. The group rate will be $169 and available if you call 888.492.8847 and reference “Academic Impressions” before Monday, March 5.

Hyatt Place San Antonio/Riverwalk
601 S St Mary’s St.
San Antonio, TX 78205

Additional Information:

With a dramatic design that exemplifies the unique city of San Antonio, Grand Hyatt San Antonio offers warm hospitality, bold colors, and exceptional touches to create a luxury Riverwalk hotel that is perfect for every guest. Set amidst a blend of histories and a modern city, this urban retreat has a premier location adjacent to the Henry B. Gonzalez Convention Center, HemisFair Park, and the Riverwalk. The hotel is only 8 miles from the San Antonio International Airport (SAT) and is easily accessible via taxi or SATRANS, the city's official airport shuttle.

Registration

Registration Fee Includes:

Full access to all conference sessions and materials, access to the networking reception on Monday, breakfast and lunch on Tuesday, and breakfast on Wednesday, as well as refreshments and snacks throughout the conference.

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Optimizing Space Use: Moving Your Campus to Action

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WHO SHOULD ATTEND

VENDOR EXHIBITION

CPE CREDITS

Day 1: Monday, March 19, 2012

Registration and needs assessment exercise

Opening comments and introductions

Opening: The Comprehensive Approach to Space Management

Afternoon break

Implementing and Maintaining a Space Database

Working session: Implementing and Maintaining a Space Database

Day 1 wrap-up

Networking reception (included in registration fee)

Day 2: Tuesday, March 20, 2012

Breakfast (included in registration fee)

Panel discussion: Space Database - Internal or Outsourced?

Morning break

Leveraging the Database

Working session: Leveraging the Database

Wrap-up: Leveraging the Database

Lunch (included in registration fee)

Panel discussion: Forecasting Space Trends

Afternoon break

Developing and Deploying Space Use Guidelines

Day 2 wrap-up

Day 3: Wednesday, March 21, 2012

Continental breakfast (included in registration fee)

Generating Campus Buy-In for Space Management Initiatives

Morning break

Working session: Generating Campus Buy-In for Space Management Initiatives

Q&A panel and closing comments

Want more information about this event?

Mike Hendricks

Dan King

Frances Mueller

Carole Noonan

J. Emmett Winn

March 19 - 21, 2012 :: San Antonio, TX

Hotel:

Room Rate:

Additional Information:

Registration Fee Includes:

Event Sponsors

FM:Systems

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