Tool 4 | Step-by-Step Reference
10 Steps to Delegating Well
Delegation is not dumping. Use these ten steps to hand off work in a way that sets the other person up for success — and creates a genuine growth experience.
Download the fillable delegation checklist
The PDF version of these ten steps has a checkbox and a “what we agreed” line for each one. Take it into the conversation and fill it in as you go.
The Ten Steps
What each one looks like in practice.
Before the conversation
Step 1Manage your own expectations
Their work may not meet your standards the first time. Building capacity takes time and patience. That is part of the process.
In the conversation
Steps 2–8Explain the rationale and context
Why does this assignment matter? How does it connect to the department’s goals? How does it create visibility or growth for them?
Agree on the outcome
Be crystal clear about what you expect and what you do not. Do not assume they know — this may be their first time in this role.
Set a realistic deadline
Factor in that it will take them longer than it would take you. Add check-in points for long-range timelines.
Set expectations for communication
How often do you want updates? On which issues? In writing or verbally? Establish this upfront to avoid micromanagement concerns.
Help them anticipate obstacles
You have done this work before. Share what you know about likely challenges so they can navigate them rather than stumble into them.
Encourage questions
If they have none right away, check back in a day or two. Most people will have questions — normalize them as part of learning.
Agree on authority
Be explicit: where can they decide independently, and where should they bring recommendations to you? Ambiguity here is where delegation breaks down.
After the handoff
Steps 9–10Offer support and development
What skills do they need to build? What information, connections, or resources can you provide to help them succeed?
Provide feedback
Monitor progress. Offer guidance during and after. Express appreciation. Recognize their contributions. Celebrate their growth.
One thing most chairs forget about Step 10
Delegation is not dumping — and it is not abandoning either. Follow up. Close the loop. Feedback after a delegation experience is what turns a task into a learning moment and a one-time handoff into a development relationship.
Use Tool 3 to plan before you have the conversation. Use this guide to stay on track during and after it.
Back to Tool 3Delegation is not dumping.
Done well, it is how people grow.
© Academic Impressions · The Power of Delegation as Department Chair