Developing and Maintaining a Strategic Space Database

Last updated November 8, 2016

Developing and Maintaining a Strategic Space Database

Last updated November 8, 2016

Overview

Effectively balancing both the immediate and long-term institutional goals of space efficiency requires a sophisticated understanding of all campus space. Yet, many space administrators continue to work with rudimentary databases that reveal little beyond room type, location, and square footage. Administrators who are able to redefine and allocate space according to room condition, technology specifications, occupancy, and other telling characteristics possess the sophisticated data necessary to cut through challenging political barriers and become better advocates for the existing space on their campus.

Join us for an online training that walks through the process of building and implementing a robust space database that provides the information to drive data-informed decisions on your campus. You will leave with key considerations and an overarching framework for transforming your space tracking techniques in developing a strategic space model for your institution.

Who should attend?

Campus administrators charged with overseeing their institution’s space inventory, space database, resource allocation, budget operations, or facilities management and planning should attend this event. This online training is ideal for institutions that are in the early phases of formalizing their space management program.

Agenda

  • Creating a Space Inventory Framework
    • Assessing Current Database
    • Weighing ongoing space requests with institutional priorities
    • Prioritizing direction of Inventory
  • Implementing a Space Inventory
    • Creating a Comprehensive Space Checklist
      • Administrative spaces
      • Academic spaces
      • Miscellaneous Spaces
    • Maximizing Gathered Space Data
      • Utility implications on a space inventory (Furniture, technology, unique room characteristics)
      • Articulating “Space Potential” through inventory
  • Case Studies – Basic Database to Strategic Inventory
    • Administrative Space
    • Academic Space
  • Five Questions in Building your Space Inventory