Title IX Hearing Panel Institute: Ensuring an Equitable Resolution Process for Students

Title IX Hearing Panel Institute: Ensuring an Equitable Resolution Process for Students

January 23 - 24, 2020 | Atlanta, GA



Practice the steps and components of a sexual harassment hearing through a mock case study.

While Title IX hearings have always been an intricate part of resolving cases, the rapidly changing legal landscape has made them even more so today.

If your institution has designated (or is planning to designate) hearing panels to resolve sexual harassment or misconduct cases, it’s crucial to ensure all selected panelists are fully prepared to facilitate and lead hearings in order to minimize the risk of a re-investigation and to ensure that all parties are receiving a fair and equitable resolution process.

Join us for this practical and hands-on workshop, where you will participate in a mock-hearing and learn strategies to conduct an effective and unbiased hearing. With the help of our expert speaker, Jill Thomas from Stanford University, you will delve deep into how to:

  • Differentiate between hearing panel structures and understand the critical components to implement in all panels
  • Prepare for a hearing by developing questioning strategies
  • Comb through and organize facts, statements, and evidence in order to reach the required burden of proof
  • Organize a post-hearing meeting that enables competent and informed deliberation
  • Write an effective decision letter including a rationale

This training will not only be suitable for institutions who are just launching their new hearing panels, but also for those who have utilized hearing panels in the past but would like a refresher or an opportunity to acquire new skills or strategies.


Who Should Attend

This course was carefully designed to train those who utilize or wish to utilize hearing panels on their campus for their sexual harassment or gender-based discrimination cases. Professionals who serve as hearing panelists/chairs and Title IX Coordinators or Title IX Investigators who participate in the campus hearing would benefit from this conference. Additionally, Student Conduct Officers, Student Affairs Leadership, and General Counsels may also benefit from this conference.


Bring your team and save!

Save over 15% when you register three or more colleagues.



8:30 a.m. – 5:30 p.m.

Registration fee includes: Full access to all conference sessions and materials, access to the networking reception on Thursday, breakfast and lunch on Thursday, and breakfast on Friday, as well as refreshments and snacks throughout the conference.


Hearing Panel Models

Participants will differentiate and discuss multiple hearing panel structures to understand the most critical components of an effective hearing panel. By analyzing requirements under federal law, participants will become familiar with the foundational components of all hearing panels including understanding how to implement your institution’s policies and procedures, due process foundations, and hearing panel expectations.



Preparing for a Hearing

Our instructor will walk through the critical steps to prepare for a hearing, in context of the lifecycle of case. We will address:

  • The purpose of a hearing
  • Understanding the standard of evidence to determine findings
  • How to develop critical investigation questions for the hearing
  • Facilitating a cross-examination
  • Managing student Advisors/Support Persons
  • Developing a strategy to facilitate the hearing with co-panelists

Attendees will learn how to interpret and analyze their own campus policies with an exercise to practice developing critical questions for a hearing.



Activity: Preparing for a Mock Hearing

Participants will be introduced to a case study and use this time to prepare for the afternoon’s mock hearing. Volunteers will be asked to facilitate the mock hearing with the tools provided at the conference while the expert speaker and Academic Impressions staff member will act in the roles of the Respondent and Complainant.



Mock Hearing & Debrief

Through a mock hearing, participants will have an opportunity to practice the steps of a hearing and visualize how a hearing might be facilitated. Attendees will learn effective communication skills, such as active listening and effective questioning, while also responding to challenges that may present themselves during hearings.



Deliberation and Credibility Assessment

Hearing panelists will have a critical role in analyzing facts that were collected during a hearing while effectively weighing witness credibility and evidence that was collected during the investigation or hearing. Participants will participate in a mock deliberation meeting following the mock hearing to understand how a deliberative meeting should be facilitated. Pitfalls to avoid and tips for a successful deliberative meeting will be discussed. Our expert speaker will also provide tools and resources for an effective credibility assessment.



Networking Reception

This informal reception is your chance to decompress, have some refreshments on us, and expand your network of connections. Our programs are intentionally designed for smaller groups, so this is a great time to catch-up with attendees and speakers whom you may not have connected with yet.



8:30 a.m. – 12:15 p.m.


Applying Credibility Assessment Tools in Rationale

Learn how to organize and articulate a clear, concise fact pattern when beginning the process to write their final decision letters. Credibility assessment tools will be applied during this session using the case study introduced on day one. Tips and guidance around what to include and not include in the rationale section of the decision letters will also be discussed. Participants will gain valuable insights on how to present a reasonable decision/outcome based on the information/evidence gathered during a mock hearing.



Delivery of Decision Letters and Campus Next Steps

A review of how decision letters must be delivered to both parties, and information that must be included in the decision letters, will also be reviewed. Our expert speaker will close the conference by offering items to consider when institutions are looking to develop a new hearing panel structure or revising/reframing their current hearing panel format or procedures.

January 23 - 24, 2020 | Atlanta, GA

Conference Hotel Information

Grand Hyatt Atlanta
3300 Peachtree Rd. NE
Atlanta, GA 30305

Room Rate: $209, plus applicable tax.

Room Block Dates: night of January 22 and 23, 2020.

Rate Available Until: January 2, 2020.

Reserve Your Room: Call 404-237-1234 to make your reservations and indicate that you are with the Academic Impressions group to receive the group rate. Please book early - rooms are limited and subject to availability.


Jill Thomas

Title IX Coordinator and Director of Equity Investigations
Stanford University

Jill oversees investigations and three-person panel hearings as well as trainings for the Stanford panelists. Over the course of her career, Jill has taught and mentored lawyers on trial advocacy skills as well as trained law enforcement agents on investigations. Read Jill's full bio here.

Questions About the Event?


Rabia Khan Harvey
Senior Program Manager, Academic Impressions

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